Yarborough Lane Community Development District
Meeting Agenda December 8, 2022

-.  ·-�-

Yarborough Lane
Community Development District

219 E. Livingston St., Orlando, Florida 32801 Phone: 407-841-5524 – Fax: 407-839-1526

December 1, 2022

Board of Supervisors Yarborough Lane
Community Development District

Dear Board Members:

A meeting of the Board of Supervisors of the Yarborough Lane Community Development District will be held on Thursday, December 8, 2022, at 10:30 AM at Highland Homes Offices, 3020 S. Florida Ave., Suite 101, Lakeland, FL 33803

Zoom Video Join Link: https://us06web.zoom.us/j/81457711202
Call-In Information: 1-646-876-9923
Meeting ID: 814 5771 1202

Following is the advance agenda for the meeting:

Board of Supervisors Meeting

Roll Call
Public Comment Period (1Speakers will fill out a card and submit it to the District Manager prior to the beginning of the meeting)
Approval of Minutes of the August 11, 2022 Board of Supervisors Meeting
Appointment of Audit Committee
Staff Reports
Attorney
Engineer
District Manager’s Report
Approval of Check Register
Balance Sheet & Income Statement
Other Business
Supervisors Requests and Audience Comments
Adjournment
Audit Committee Meeting

Roll Call

1 Comments will be limited to three (3) minutes

Public Comment Period
Audit Services
Approval of Request for Proposals and Selection Criteria
Approval of Notice of Request for Proposals for Audit Services
Public Announcement of Opportunity to Provide Audit Services
Adjournment

MINUTES

MINUTES OF MEETING YARBOROUGH LANE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Yarborough Lane Community Development District was held on Thursday, August 11, 2022, at 10:30 a.m. at Highland Homes Offices, 320 S. Florida Ave., Suite 101, Lakeland, Florida.

Present and constituting a quorum were:

Brian Walsh	Vice Chairperson
Garret Parkinson	Assistant Secretary
Jeff Shenefield	Assistant Secretary Also, present were:
Jill Burns	District Manager, GMS
Lauren Gentry	District Counsel, KE Law
Rey Malave by Zoom	District Engineer, Dewberry
Molly Banfield by Zoom	District Engineer, Dewberry
Ashton Bligh by Zoom	Bond Counsel, Greenberg Traurig Bob Gang by Zoom joined late	Bond Counsel, Greenberg Traurig

The following is a summary of the discussions and actions taken at the August 11, 2022 Yarborough Lane Community Development District’s Regular Board of Supervisor’s Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order at 10:30 a.m. Three Supervisors were present at the meeting constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
There were no members of the public present.

THIRD ORDER OF BUSINESS	Approval of Minutes of the July 14, 2022
Landowners’ Meeting and Board of Supervisors Meeting
Ms. Burns presented the minutes of the July 14, 2022 Landowners’ meeting and Board of Supervisors meeting to the Board. She asked for any questions, comments, or corrections to the minutes. The Board had no changes to the minutes.

August 11, 2022	Yarborough Lane CDD

On MOTION by Mr. Walsh, seconded by Mr. Parkinson, with all in favor, the Minutes of the July 14, 2022 Landowners’ Meeting and Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Presentation   and   Approval   of   First
Supplemental Assessment Methodology dated August 11, 2022
Ms. Burns stated that this report reflected an updated bond sizing that was provided. She reviewed the tables shown in the agenda package. Table 1 showed the development program with 75 single family 40’ lots, 177 single family 50’ lots, and 29 single family 60’ lots, which totaled to 281 lots in this assessment area for the 2022 project. Table 2 showed the total cost estimate for the engineer’s report of $25,000,000 and this is for the entire project. Table 3 showed the bond sizing of
$5,925,000. Table 4, they have made one small update that is not in the agenda package. She noted that the Table 4 in the agenda package only had the total number of units and that the other separate page of Table 4 broke it up by the phase. She noted that they would add the separate page to the agenda package. Table 5 showed the par debt per unit for the 40’ lots at $17, 439, the 50’ lots at $21,799, and the 60’ lots at $26,159. Table 6 showed the net and gross annual debt assessment per unit, which was
$1,290.32 for the 40’ lots, $1,612.90 for the 50’ lots, $1,935.48 for the 60’ lots. Table 7 showed the preliminary assessment roll. She noted that they had one property owner, Clayton Properties. She asked if anyone had any questions on this report. Hearing none,

On MOTION by Mr. Walsh, seconded by Mr. Parkinson, with all in favor, the First Supplemental Assessment Methodology Dated August 11, 2022, was approved as amended.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2022-40
Delegation Resolution
Ms. Burns turned this portion of the meeting over to Ashton to present. Ms. Bligh stated that this Delegation Resolution 2022-40 was the supplemental resolution that was contemplated when the Board adopted the original resolution, which was in May of this year. She noted that this resolution contained documents as exhibits to sell one series of bonds. The proceeds from the bonds would be used for the installation of public infrastructure for 281 residential units comprising the Series 2022 project that was just described by Ms. Burns. She stated that schedule one attached to the resolution included the probable cost table from the Master Engineer’s report. She noted that it was their

2

August 11, 2022	Yarborough Lane CDD

understanding that the CDD infrastructure would be built in at least two phases, so a Supplemental Engineer’s report would be forthcoming. She stated that they had also added the reference to the Supplemental Assessment Methodology. The version of the resolution that was in agenda package did not have this reference. The forms and documents that were attached to the resolution included a First Supplemental Indenture, a Bond Purchase Contract, a Preliminary Limited Offering Memorandum, Rural 15C2-12 Certificate, and a Continuing Disclosure Agreement. She noted that a couple of items that she pointed out were sections 4 and 5. She explained that Florida law required certain findings, so they don’t have to do a public offering. She stated that those findings were listed under section 4. She noted that the parameters for the Series 2022 bonds were listed under section 5, which if there was any optional redemption for the Series 2022 bonds, that would be determined at pricing. She stated that the interest rate on the Series 2022 bond should not exceed the max rate under Florida statutes. She noted that the aggregate principal amount of the Series 2022 bonds should not exceed $7,500,000. The Series 2022 bonds would have a final maturity no later than the max term allowed by Florida law, which is currently 30 years of principal amortization. The price at which the Series 2022 bonds should be sold to the underwriter shall not be less than 98% of the aggregate amount of the Series 2022 bonds. She stated that if anyone has any questions, she would be happy to respond.
*Bob Gang joined the meeting via Zoom at this time.
Ms. Gentry asked for clarification on if they were expecting a Supplemental Engineer’s Report and if the plan was to consider the project with the cost in the original Master Engineer’s Report. Ms. Burns responded that John sent an email saying that they were going to get a revised engineer’s report. Ms. Burns stated that John noted that they would use the master costs and then assign at plat for the first phase. Ms. Gentry responded that she would remove the brackets from schedule 1 and would send slip pages to the Board.

On MOTION by Mr. Walsh, seconded by Mr. Parkinson, with all in favor, Resolution 2022-40 Delegation Resolution, was approved as amended.

SIXTH ORDER OF BUSINESS	Consideration	of	Series	2022	Ancillary
Financing Documents:
True-Up Agreement
Ms. Gentry stated that this agreement announces the manner which a true-up payment would be due if fewer than the anticipated ERUs developed.

3

August 11, 2022	Yarborough Lane CDD

Collateral Assignment Agreement
Ms. Gentry stated that this agreement states that the rights to complete the project would be assigned to the District in the events of default in the payment.

Acquisition Agreement
Ms. Gentry stated that this agreement was where the District could acquire infrastructure and important product and real property that has been completed by the developer.

Completion Agreement
Declaration of Consent
Notice of Lien of Special Assessments
*This portion of the recording was inaudible. Ms. Gentry reviewed all the remaining Series 2022 ancillary financing documents. Ms. Gentry asked the Board to approve these documents in substantial form.

On MOTION by Mr. Walsh, seconded by Mr. Parkinson, with all in favor, the Series 2022 Ancillary Financing Documents, was approved in substantial form.

Consideration of Resolution 2022-41 Supplemental Delegation Assessment Resolution
Ms. Burns stated that this outlined the authority to go ahead with the final pricing and issuance of the bonds.

On MOTION by Mr. Walsh, seconded by Mr. Parkinson, with all in favor, Resolution 2022-41 Supplemental Delegation Assessment Resolution, was approved.

SEVENTH ORDER OF BUSINESS	Review and Ranking of Proposals for District
Engineering Services and Selection of District Engineer
Ms. Burns referred to the last meeting stating that they had rebid this, and that they did receive one proposal from Dewberry, which was included in the agenda package. She asked the Board if they wanted to rank Dewberry #1 and authorize staff to send a Notice of Intent to Award.

On MOTION by Mr. Walsh, seconded by Mr. Shenefield, with all in favor, Ranking Dewberry’s Proposal #1 and Authorizing Staff to Send a Notice of Intent to Award, was approved.

4

August 11, 2022	Yarborough Lane CDD

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Gentry had nothing further to report.

Engineer
There being none, the next item followed.

District Manager’s Report
Ms. Burns noted she had nothing further to report.

NINTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

TENTH ORDER OF BUSINESS	Supervisors Requests and Audience Comments
There being none, the next item followed.

ELEVENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Walsh, seconded by Mr. Parkinson, with all in favor, the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman

5

Section V

Section C

Section 1

Yarborough Lane
Community Development District
Summary of Checks

August 1, 2022 to December 5, 2022

Bank	Date	Check No.'s	Amount	

General Fund	
8/3/22	
9-12	
$	800.00	
	8/30/22	13-14	$	3,866.72	
	10/3/22	15-17	$	600.00	
	11/2/22	18-22	$	17,043.55	
	11/17/22	23-24	$	5,126.80	
			$	27,437.07	
			$	27,437.07	

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN 12/06/22	PAGE	1
*** CHECK DATES 08/01/2022 - 12/05/2022 ***	YARBOROUGH LANE GENERAL FUND
BANK A GENERAL FUND
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
8/03/22 00006	7/14/22 BW071420 202207 310-51300-11000	*	200.00
SUPERVISOR FEES 07/14/22
BRIAN WALSH	200.00 000009
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/03/22 00009	7/14/22 GP071420 202207 310-51300-11000	*	200.00
SUPERVISOR FEES 07/14/22
GARRET PARKINSON	200.00 000010
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/03/22 00007	7/14/22 JS071420 202207 310-51300-11000	*	200.00
SUPERVISOR FEES 07/14/22
JEFFREY T. SHENEFIELD	200.00 000011
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/03/22 00008	7/14/22 MA071420 202207 310-51300-11000	*	200.00
SUPERVISOR FEES 07/14/22
MILTON ANDRADE	200.00 000012
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/30/22 00004	8/14/22 3722	202207 310-51300-31500	*	1,490.88
GENERAL COUNSEL - JUL 22
KE LAW GROUP, PLLC	1,490.88 000013
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/30/22 00005	7/31/22 00047695 202207 310-51300-48000	*	1,724.40
NOT USE UNIFORM METHOD
7/31/22 00047695 202207 310-51300-48000	*	651.44
REQ.ENGIN.QUALIFICATION
CA FLORIDA HOLDINGS, LLC	2,375.84 000014
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/03/22 00006	8/11/22 BW081120 202208 310-51300-11000	*	200.00
SUPERVISOR FEES 08/11/22
BRIAN WALSH	200.00 000015
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/03/22 00009	8/11/22 GP081120 202208 310-51300-11000	*	200.00
SUPERVISOR FEES 08/11/22
GARRET PARKINSON	200.00 000016
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/03/22 00007	8/11/22 JS081120 202208 310-51300-11000	*	200.00
SUPERVISOR FEES 08/11/22
JEFFREY T. SHENEFIELD	200.00 000017
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
11/02/22 00002 10/03/22 87543	202210 310-51300-54000	*	175.00
SPECIAL DISTRICT FEE FY23
DEPARTMENT OF ECONOMIC OPPORTUNITY	175.00 000018
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
11/02/22 00003	8/30/22 16491	202209 300-15500-10000	*	5,000.00
FY23 INSURANCE POLICY
EGIS INSURANCE & RISK ADVISORS	5,000.00 000019
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
YARB YARBOROUGH LNE KCOSTA

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN 12/06/22	PAGE	2
*** CHECK DATES 08/01/2022 - 12/05/2022 ***	YARBOROUGH LANE GENERAL FUND
BANK A GENERAL FUND
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
11/02/22 99999 11/02/22 VOID	202211 000-00000-00000	C	.00 VOID CHECK
******INVALID VENDOR NUMBER******	.00 000020

11/02/22 00001	8/01/22	
	8/01/22	
	8/01/22	
	8/01/22	
	8/01/22	
	8/01/22	
	8/01/22	
	9/01/22	
	9/01/22	
	9/01/22	
	9/01/22	
	9/01/22	
	10/01/22	
	10/01/22	
	10/01/22	

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
4	202208 310-51300-34000	*	3,125.00
MANAGEMENT FEES - AUG 22
4	202208 310-51300-35200	*	100.00
WEBSITE MANAGEMENT-AUG 22
4	202208 310-51300-35100	*	150.00
INFORMATION TECH - AUG 22
4	202208 310-51300-51000	*	2.59
OFFICE SUPPLIES
4	202208 310-51300-42000	*	7.82

202208	310-51300-42500	*	1.20	
202208	310-51300-51000	*	43.33	
202209	310-51300-34000	*	3,125.00	

POSTAGE 4
COPIES 4
STAPLES 5
MANAGEMENT FEES - SEP 22
5	202209 310-51300-35200	*	100.00
WEBSITE MANAGEMENT-SEP 22
5	202209 310-51300-35100	*	150.00
INFORMATION TECH - SEP 22
5	202209 310-51300-51000	*	2.71

202209 310-51300-42000	*	39.95	
202210 310-51300-34000	*	3,125.00	

OFFICE SUPPLIES 5
POSTAGE 6
MANAGEMENT FEES - OCT 22
6	202210 310-51300-35200	*	100.00
WEBSITE MANAGEMENT-OCT 22
6	202210 310-51300-35100	*	150.00
INFORMATION TECH - OCT 22
GOVERNMENTAL MANAGEMENT SERVICES	10,222.60 000021
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
11/02/22 00004	9/09/22 3962	202208 310-51300-31500	*	1,479.45
GENERAL COUNSEL - AUG 22
10/11/22 4395	202209 310-51300-31500	*	166.50
GENERAL COUNSEL - SEP 22
KE LAW GROUP, PLLC	1,645.95 000022
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
11/17/22 00001 11/01/22 8	202211 310-51300-34000	*	3,125.00
MANAGEMENT FEES - NOV 22
11/01/22 8	202211 310-51300-35200	*	100.00
WEBSITE MANAGEMENT-NOV 22
YARB YARBOROUGH LNE KCOSTA

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN 12/06/22	PAGE	3
*** CHECK DATES 08/01/2022 - 12/05/2022 ***	YARBOROUGH LANE GENERAL FUND
BANK A GENERAL FUND
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
11/01/22 8	202211 310-51300-35100	*	150.00
INFORMATION TECH - NOV 22
11/01/22 8	202211 310-51300-51000	*	.09
OFFICE SUPPLIES
11/01/22 8	202211 310-51300-42000	*	1.71
POSTAGE
GOVERNMENTAL MANAGEMENT SERVICES	3,376.80 000023
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
11/17/22 00010	9/01/22 792	202209 310-51300-35200	*	1,750.00
WEBSITE CREATION
REALIGN WEB DESIGN	1,750.00 000024
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TOTAL FOR BANK A	27,437.07
TOTAL FOR REGISTER	27,437.07

YARB YARBOROUGH LNE KCOSTA

Section 2

Yarborough Lane
Community Development District

Unaudited Financial Reporting
October 31, 2022

Table of Contents

			Balance Sheet

			General Fund

			Month to Month

Yarborough Lane
Community Development District Combined Balance Sheet
October 31, 2022

General Fund

Assets:
Cash:
Operating Account	$	34,351	
Total Assets	$	34,351	
Liabilities:
Accounts Payable	
$	27,740	
Total Liabilites	$	27,740	
Fund Balance:
Unassigned	
$	6,612	
Total Fund Balances	$	6,612	
		
Total Liabilities & Fund Balance	$	34,351	

1

Yarborough Lane
Community Development District General Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending October 31, 2022

	Adopted	Prorated Budget	Actual		
	Budget	Thru 10/31/22	Thru 10/31/22	Variance	

Revenues:					
Developer Contributions	$	184,310	$	-	$	-	$	-	
Total Revenues	$	184,310	$	-	$	-	$	-	

Expenditures:					
General & Administrative:					
Supervisor Fees	$	12,000	$	1,000	$	-	$	1,000	
Engineering	$	15,000	$	1,250	$	-	$	1,250	
Attorney	$	25,000	$	2,083	$	38	$	2,045	
Annual Audit	$	4,000	$	-	$	-	$	-	
Assessment Administration	$	5,000	$	-	$	-	$	-	
Arbitrage	$	450	$	-	$	-	$	-	
Dissemination	$	5,000	$	-	$	-	$	-	
Trustee Fees	$	3,600	$	-	$	-	$	-	
Management Fees	$	37,500	$	3,125	$	3,125	$	-	
Information Technology	$	1,800	$	150	$	150	$	-	
Website Maintenance	$	1,200	$	100	$	100	$	-	
Telephone	$	300	$	25	$	-	$	25	
Postage & Delivery	$	1,000	$	83	$	-	$	83	
Insurance	$	5,000	$	5,000	$	5,000	$	-	
Printing & Binding	$	1,000	$	83	$	-	$	83	
Legal Advertising	$	10,000	$	833	$	-	$	833	
Other Current Charges	$	5,000	$	417	$	-	$	417	
Office Supplies	$	625	$	52	$	-	$	52	
Travel Per Diem	$	660	$	55	$	-	$	55	
Dues, Licenses & Subscriptions	$	175	$	175	$	175	$	-	
Total General & Administrative	$	134,310	$	14,432	$	8,588	$	5,844	

Operations & Maintenance					
Field Contingency	$	50,000	$	4,167	$	-	$	4,167	
Total Operations & Maintenance	$	50,000	$	4,167	$	-	$	4,167	
					
Total Expenditures	$	184,310	$	18,599	$	8,588	$	10,011	
					
Excess (Deficiency) of Revenues over Expenditures	$	-		$	(8,588)		
					
Fund Balance - Beginning	$	-		$	15,200		
					
Fund Balance - Ending	$	-		$	6,612		
2

Yarborough Lane
Community Development District Month to Month

Oct	Nov	Dec	Jan	Feb	March	April	May	June	July	Aug	Sept	Total

Revenues:

Developer Contributions

$	-  $

-  $	-  $

-  $	-  $	-  $	-  $

-  $	-  $	-  $

-  $	-  $	-

Total Revenues	$	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-

Expenditures:

General & Administrative:

Supervisor Fees Engineering Attorney Annual Audit
Assessment Administration Arbitrage
Dissemination Trustee Fees Management Fees
Information Technology Website Maintenance Telephone
Postage & Delivery Insurance
Printing & Binding Legal Advertising Other Current Charges Office Supplies
Travel Per Diem
Dues, Licenses & Subscriptions

$	-  $
$	-  $
$	38  $
$	-  $
$	-  $
$	-  $
$	-  $
$	-  $
$	3,125  $
$	150  $
$	100  $
$	-  $
$	-  $
$	5,000  $
$	-  $
$	-  $
$	-  $
$	-  $
$	-  $
$	175  $

-  $	-  $
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-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $
-  $	-  $	-  $

-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $
-  $	-  $

-
- 38
-
-
-
-
- 3,125
150
100
-
- 5,000
-
-
-
-
- 175

Operations & Maintenance

Field Contingency

$

-  $

-  $

-  $

-  $

-  $

-  $

-  $

-  $

-  $

-  $

-  $

-  $

-

Excess (Deficiency) of Revenues over Expenditures	$	(8,588)  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	(8,588)

Total Expenditures	$	8,588  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	8,588

Total Operations & Maintenance	$	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-

Total General & Administrative	$	8,588  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	-  $	8,588

3

Audit Committee Meeting

Section III

Section A

YARBOROUGH LANE COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS

District Auditing Services for Fiscal Year 2022
Polk County, Florida

Instructions to Proposers

SECTION 1. DUE DATE. Sealed proposals must be received no later than Wednesday, February 1, 2023 at 5:00 p.m., at the offices of Governmental Management Services – Central Florida, LLC, Attn: Jill Burns/Samantha Hoxie, District Manager, 219 East Livingston Street, Orlando, Florida 32801. Proposals will be publicly opened at that time.

Section 2. Familiarity with the Law. By submitting a proposal, the Proposer is assumed to be familiar with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations.

Section 3. Qualifications of Proposer. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District.

Section 4. Submission of Only One Proposal. Proposers shall be disqualified, and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization.

SECTION 5. SUBMISSION OF PROPOSAL. Submit one (1) original hard copy and one (1) electronic copy of the Proposal Documents, and other requested attachments, at the time and place indicated herein, which shall be enclosed in an opaque sealed envelope, marked with the title “Auditing Services – Yarborough Lane Community Development District” on the face of it.

Section 6. Modification and Withdrawal. Proposals may be modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. No proposal may be withdrawn after opening for a period of ninety (90) days.

Section 7. Proposal Documents. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the “Proposal Documents”).

Section 8. Proposal. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith.

Section 9. Basis of Award/Right to Reject. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District.

Section 10. Contract Award. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter) with the District.

Section 11. Limitation of Liability. Nothing herein shall be construed as or constitute a waiver of District’s limited waiver of liability contained in Section 768.28, Florida Statutes, or any other statute or law.

Section 12. Miscellaneous. All proposals shall include the following information in addition to any other requirements of the proposal documents.

List position or title of all personnel to perform work on the District audit. Include résumés for each person listed; list years of experience in present position for each party listed and years of related experience.

Describe proposed staffing	levels, including résumés with applicable certifications.

Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person.

The lump sum cost of the provision of the services under the proposal for Fiscal Year 2022, plus the lump sum cost of four (4) annual renewals.
Provide a proposed schedule for performance of the audit.

Section 13. Protests. In accordance with the District’s Rules of Procedure, any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) calendar hours (excluding Saturday, Sunday, and state holidays) after the receipt of the Proposal Documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturday, Sunday, and state holidays) after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Proposal Documents.

Section 14. Evaluation of Proposals. The criteria to be used in the evaluation of proposals are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents.

YARBOROUGH LANE COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION EVALUATION CRITERIA

Ability of Personnel.	(20 Points)

(E.g., geographic location of the firm’s headquarters or permanent office in relation to the project; capabilities and experience of key personnel; present ability to manage this project; evaluation of existing workload; proposed staffing levels, etc.)

Proposer’s Experience.	(20 Points)

(E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other community development districts in other contracts; character, integrity, reputation of Proposer, etc.)

Understanding of Scope of Work.	(20 Points)

Extent to which the proposal demonstrates an understanding of the District’s needs for the services requested.

Ability to Furnish the Required Services.	(20 Points)

Extent to which the proposal demonstrates the adequacy of Proposer’s financial resources and stability as a business entity necessary to complete the services required.

Price.	(20 Points)

Points will be awarded based upon the lowest total proposal for rendering the services and the reasonableness of the proposal.

TOTAL	(100 Points)

Section B

YARBOROUGH LANE COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS FOR ANNUAL AUDIT SERVICES

The Yarborough Lane Community Development District hereby requests proposals for annual financial auditing services. The proposal must provide for the auditing of the District’s financial records for the fiscal year ending September 30, 2022, with an option for four (4) additional annual renewals. The District is a local unit of special-purpose government created under Chapter 190, Florida Statutes, for the purpose of financing, constructing, and maintaining public infrastructure. The District is located in Polk County, Florida. The District currently has an operating budget of approximately $184,310. The final contract will require that, among other things, the audit for the fiscal year ending September 30, 2022, be completed no later than June 1, 2023.

Each auditing entity submitting a proposal must be authorized to do business in Florida; hold all applicable state and federal professional licenses in good standing, including but not limited to a license under Chapter 473, Florida Statutes, and be qualified to conduct audits in accordance with “Government Auditing Standards”, as adopted by the Florida Board of Accountancy. Audits shall be conducted in accordance with Florida law and particularly section 218.39, Florida Statutes, and the rules of the Florida Auditor General.

Proposal packages, which include evaluation criteria and instructions to proposers, are available from the District Manager at the address and telephone number listed below.

Proposers must provide one (1) original hard copy and one (1) electronic copy of their proposal to Governmental Management Services – Central Florida, LLC Attn: Jill Burns/Samantha Hoxie, District Manager/Staff, 219 East Livingston Street, Orlando, Florida 32801, in an envelope marked on the outside “Auditing Services – Yarborough Lane Community Development District.”

Proposals must be received by 5:00 PM on Wednesday, February 1, 2023, at the office address listed above. Proposals received after this time will not be eligible for consideration. Please direct all questions regarding this Notice to the District Manager who can be reached at (407) 841-5524.

Jill Burns, District Manager
Governmental Management Services – Central Florida, LLC Run Date: Wednesday, December 14, 2022